Basic Concept
To embody the Group's Corporate Philosophy MVCV, we must not only act in accordance with Standards of Conduct that enhance the corporate value of Fujikura Group, but also act in a way that does not damage the corporate value that we have built up to date.
To that end, we have established the "Group Code of Conduct," which defines the principles of behavior that each Fujikura employee must follow, and are promoting efforts to establish corporate ethics throughout the Group.
Fujikura Group Code of Conduct
- Code of conduct for ensuring employees’ wellbeing and creating a safe, secure and pleasant work environment
- 1.1 Compliance with labor laws and managing health and safety
- 1.2 Respect for human rights and diversity
- Code of conduct for ensuring each employee performs operational procedures properly
- 2.1 Promotion of responsible job performance and communication
- 2.2 Ensuring quality assurance (QA)
- 2.3 Compliance with accounting and tax rules and establishment of an internal control system
- 2.4 Corporate asset management and asset value protection
- 2.5 Ensuring information security through appropriate document and data management
- 2.6 Proper intellectual property management
- 2.7 Thorough trade control
- Code of conduct for maintaining relationships with business connections
- 3.1 Keeping promises to customers
- 3.2 Sound relationships with customers and fair competition
- 3.3 Ethics and compliance requirements for sound relationships with distributors
- 3.4 Sound relationships and appropriate transactions with suppliers
- Code of conduct for communicating with and contributing to the development of communities and society
- 4.1 Contribution to and coexistence with the local community and society through business activities
- 4.2 Active and appropriate communication with society
- 4.3 Reduction of environmental footprint and realization of a sustainable society
- Code of conduct for increasing shareholder value and for dialogue with investors
- 5.1 Timely and appropriate disclosure of information
- 5.2 Fair and transparent decision-making
- The basic code of conduct for compliance
- 6.1 Ensuring correct action and compliance with laws and regulations and internal rules
Management System
Fujikura Group Fujikura Ltd. (hereinafter referred to as "Fujikura") is committed to compliance with laws, regulations, and social norms, and to achieving sound corporate management in accordance with corporate ethics. Fujikura's legal matters Office, Export Control Office, Human Resources & General Affairs Department, finance Control Department, and other departments with expertise in various laws and regulations corporate departments ensure the legality of business operations by means of company Internal rule regulations, education, individual guidance, and other measures. In addition, internal audit unit conducts audits to identify issues, propose improvements, and confirm implementation.
In addition, regarding compliance in the Fujikura Group, we have established a compliance committee with the President and Director as the the chairperson of the committee as an organization to share information and discuss issues in the management layer, as well as promote dissemination and awareness activities throughout the Fujikura Group. The committee is held at least twice a year with Director, President and CEO as the the chairperson of the committee, and reports on examples and measures related to legal compliance from related unit, and shares information and discusses issues.
Whistle-blowing System
Fujikura Group operates an internal reporting system that stipulates the protection of whistleblowers, obligations of confidentiality, and prohibitions against unfavorable treatment. The system aims to quickly detect and correct fraud, compliance breach, harassment, breach of work rules, etc. At domestic bases, in addition to the reporting desks at Fujikura Head Office and each group companies, an external desk staffed by an external lawyer has been set up to accept reports from Fujikura Group employees, etc. At overseas bases, in addition to the reporting desks set up by each overseas group companies, a "Fujikura Group Overseas Base Internal Reporting Desk" has been set up through a separate contract with an external specialist company, and reports are accepted at Fujikura Head Office.
Changes in the number of internal reporting cases
Compliance with Competition Laws
Fujikura Group is complying with the Fujikura Antimonopoly Act compliance Program to comply with domestic and international competition-related laws and regulations (hereinafter referred to as "Competition Laws"), including the Antimonopoly Act as a whole, Fujikura Group. We have established an internal system and update and improve it as appropriate. Fujikura has established the "regulation on Standards for Contact with Competitors" as a subordinate of the Fujikura Antitrust Act compliance Program, and sets certain standards and limits when employees come into contact with competitors. Fujikura's internal audit unit conducts regular audits of compliance with competition laws, mainly from the perspective of contact with competitors. As an ongoing annual initiative, we conduct antitrust e-learning for Fujikura Group officers and employees.
Anti-corruption Compliance
Fujikura Group has established the Fujikura Group 's Anti-Corruption Policy to prevent bribery in all countries and regions in which it operates. We are working to ensure this through the development of rules within the Fujikura Group and the implementation of education through e-learning. In addition, individual risk assessments at business are conducted as appropriate by the legal matters office, taking into account factors such as the external environment such as national, regional, and industry conditions, as well as the degree of contact with public officials (permits, permits, customs clearance, etc., customer, etc.), and strive to prevent the occurrence of corrupt acts. In addition, based on the above policy, entertainment and gifts, etc. between public officials, etc., sales customers, suppliers, agents, and all other parties related to the business of the Fujikura Group are as follows.
Fujikura Group’s specific guidelines for business entertainment, gifts, etc.
- Guidelines for giving business entertainment, gifts, etc.
The Group may give business entertainment, gifts, etc. only if they contribute to legitimate business purposes and the amount, frequency and content thereof are reasonable in light of societal norms so that the Group can secure the fairness and soundness of its business operations.
- Guideline for Fujikura Group when Receiving Entertainment, Gifts, etc.
The Group ensures that its directors, officers and employees will apply strict self-discipline in receiving business entertainment, gifts, etc. In principle, receiving any business entertainment, gift, etc. that are not only in violation of law, but also objectively considered attributable to wrongful intent (in terms of such matters as amount, frequency, timing, recipient, content and purpose thereof) or any customary gifts or the like is prohibited.
Specifically, it is prohibited to receive an offer of the following business entertainment, gifts, etc.:- (i) Business entertainment such as drinking, dining and golf outing beyond the societal norms;
- (ii) Cash, gift vouchers and the like;
- (iii) Year-end gifts, mid-year gifts or other gifts (including those brought by a visitor); and
- (iv) Entertainment, gifts, etc. that is personally given.
Compliance with Export Control
Export control (security trade management) refers to efforts to prevent advanced cargo and technology possessed by developed countries from falling into the hands of countries of concern involved in the development or manufacturing of weapons of mass destruction, or organization of concern such as terrorists. Fujikura Group has establishment the "Fujikura Group Export Control basic policy" to ensure that the entire group works on export control (security trade management) in the international community.
Fujikura has also established an export management system in accordance with various laws and regulations establishment under international frameworks (international export control regimes). The person ultimately responsible for export control is Director, President and CEO, and Corporate Officer in charge of the Export Control Office assists Director, President and CEO. Under the guidance and supervision of the Corporate Officer, the Export Control Office carries out export control-related work from a company-wide perspective. The executive Corporate Officer in charge of each business units are responsible for export control work within their respective business units.
Furthermore, the Export Control Office holds liaison conferences three times a year, bringing together export control a person in charge from across the company to share information on improving the effectiveness of export control audits and the implementation status of export control, as well as to raise the awareness and knowledge of export control a person in charge.
Basic Policy of the Fujikura Group for Export Control
- We make it the basic policy of the Fujikura Group companies not to participate in transactions with a possibility of undermining maintenance of international peace and safety.
- We comply with the laws relating to the export control which are applicable in the country or area where the group companies each does business activities.
- In order to comply with the above-mentioned basic policy and laws, the group companies each will establish its system and rule for export control.
Compliance with Personal Data Protection
In order to fulfill its corporate social responsibility of protecting the privacy of stakeholder customers and other stakeholders, Fujikura Group believes it has an obligation to properly handle personal information provided in the course of business (information that can identify an individual, such as name, address, telephone number, or email address). For this reason, the personal information it handles is as follows: Here The basic policy is as follows:
In addition, in order to handle personal information appropriately in accordance with this policy, Fujikura has management system the "Fujikura Group Personal Information Protection regulation" Based on these regulation, we have appointed an executive director as the person in charge of personal information protection, and have appointed a company-wide personal information protection officer and unit personal information protection officer for each unit. We also provide education on personal information protection to employees, striving to ensure the appropriate handling of personal information.
Compliance with Prevention of InsiderTrading
Fujikura Group has established "Internal information management regulation" to clarify the internal system for complying with information disclosure rules to ensure a fair and equitable market, and is working to prevent insider trading by executives and employees.
Specifically, with regard to information disclosure, we have established strict rules for information management within Fujikura Group, from the creation to the disclosure of important facts. With regard to preventing insider trading, when officers and employees intend to buy or sell stocks, etc., they must notify the General Manager legal matters in advance, and such buying or selling can only be done within a certain period of time after the notification.
Additionally, regarding insider trading regulations, we provide e-learning courses every year for Fujikura Group executives and employees.
Tax Transparency
We have established Code of Conduct in accordance with compliance as the Fujikura Code of Conduct, and all officers and Fujikura employee of the Fujikura Group maintain a self-disciplined and strict attitude toward their own actions, and not only comply with laws, regulations, and international rules and their spirit, but also respect the culture and customs of the local community and always act with dignity and social decency.Based on this basic philosophy, we strive to maintain and improve compliance in tax practice through Fujikura employee education and other means, and we adhere to the following principles when processing taxes.
- We will comply with tax-related laws and regulations as well as accounting-related laws and regulations of each country and region, and will always carry out appropriate tax procedures and accounting procedures.
- For transactions that are expected to have high tax risks, we will establish a system for sufficient advance review and strive to reduce tax risks.
- We will strive to prepare financial statements fairly in compliance with Companies Act and related laws and regulations, and to increase the transparency of financial information.
Participation in the United Nations Global Compact
Following a decision by the CSR committee (Management Meeting) in July 2013, Fujikura declared its support for the United Nations Global Compact (UNGC), a set of universal international principles relating to human rights, labor, the environment, and anti-corruption, and signed the agreement on September 3rd of the same year. At the same time, Fujikura joined the Global Compact Network Japan (GC-NJ), the Japanese network of the UN Global Compact (UNGC). Fujikura shares with its employees the purpose and objectives of the UN Global Compact, which is to "participate in the creation of a global framework based on 10 principles, in which each company and organization demonstrates responsible leadership, acts as a good member of the global community, and realizes a sustainable society."
