Basic Concept
In order to embody the Fujikura Group Corporate Philosophy MVCV, we must not only act in accordance with standards of conduct that enhance the corporate value of the Fujikura Group, but also act in a manner that does not damage the corporate value we have built up over the years.
To this end, we have established the principles of conduct that each and every employee should observe as the "Group Code of Conduct" and are promoting group-wide efforts to establish corporate ethics.
Fujikura Group Code of Conduct
- Code of conduct for ensuring employees’ wellbeing and creating a safe, secure and pleasant work environment
- 1.1 Compliance with labor laws and managing health and safety
- 1.2 Respect for human rights and diversity
- Code of conduct for ensuring each employee performs operational procedures properly
- 2.1 Promotion of responsible job performance and communication
- 2.2 Ensuring quality assurance (QA)
- 2.3 Compliance with accounting and tax rules and establishment of an internal control system
- 2.4 Corporate asset management and asset value protection
- 2.5 Ensuring information security through appropriate document and data management
- 2.6 Proper intellectual property management
- 2.7 Thorough trade control
- Code of conduct for maintaining relationships with business connections
- 3.1 Keeping promises to customers
- 3.2 Sound relationships with customers and fair competition
- 3.3 Ethics and compliance requirements for sound relationships with distributors
- 3.4 Sound relationships and appropriate transactions with suppliers
- Code of conduct for communicating with and contributing to the development of communities and society
- 4.1 Contribution to and coexistence with the local community and society through business activities
- 4.2 Active and appropriate communication with society
- 4.3 Reduction of environmental footprint and realization of a sustainable society
- Code of conduct for increasing shareholder value and for dialogue with investors
- 5.1 Timely and appropriate disclosure of information
- 5.2 Fair and transparent decision-making
- The basic code of conduct for compliance
- 6.1 Ensuring correct action and compliance with laws and regulations and internal rules
Management System
Fujikura Group Fujikura Ltd. (hereinafter referred to as "Fujikura") is committed to compliance with laws, regulations, and social norms, and to achieving sound corporate management in accordance with corporate ethics. Fujikura's legal matters Office, Export Control Office, Human Resources & General Affairs Department, finance Control Department, and other departments with expertise in various laws and regulations corporate departments ensure the legality of business operations by means of company Internal rule regulations, education, individual guidance, and other measures. In addition, internal audit unit conducts audits to identify issues, propose improvements, and confirm implementation.
In addition, we have established a compliance committee with the President and Director as the the chairperson of the committee as an organization to share information and discuss issues in management layer and promote activities to disseminate and raise awareness throughout the Fujikura Group regarding compliance Fujikura Group. The committee is held at least twice a year with Director, President and CEO as the the chairperson of the committee, and reports on examples and measures related to legal compliance from related unit, and shares information and discusses issues.
Whistle-blowing System
Fujikura Group operates an internal reporting system that stipulates the protection of whistleblowers, obligations of confidentiality, and prohibitions against unfavorable treatment. The system aims to quickly detect and correct fraud, compliance breach, harassment, breach work rules, etc. At domestic bases, in addition to the reporting desks at Fujikura Head Office and each group companies, an external desk staffed by an external lawyer has been set up to accept reports from Fujikura Group employees, etc. At overseas bases, in addition to the reporting desks set up by each overseas group companies, a "Fujikura Group Overseas Base Internal Reporting Desk" has been set up through a separate contract with an external specialist company, and reports are accepted at Fujikura Head Office.
Changes in the number of internal reporting cases
Compliance with Competition Laws
フジクラグループは、「フジクラ独禁法コンプライアンス・プログラム」 により、フジクラグループ全体として独占禁止法を含む国内外の競争関係法令（以下、「競争法令」といいます。）の遵守について、社内体制を整備し、適宜更新及び改善を行っています。 フジクラは、フジクラ独禁法コンプライアンス･プログラムの下位規程として「競合他社との接触基準に関する規程」を定め、従業員が競合他社と接触する場合について、一定の基準を設け、制限しています。フジクラの内部監査部門では、競争法令の遵守について主として競合他社との接触の観点から定期的な監査 を行っています。 また、毎年の継続的な取り組みとして、フジクラグループの役員及び従業員を対象 に独占禁止法に関するeラーニングを実施しています 。
Anti-corruption Compliance
フジクラグループは、活動するすべての国と地域において贈収賄を防止すべく、「フジクラグループの腐敗防止に関するポリシー」を定め、フジクラグループ内のルール整備やeラーニングによる教育実施などを通じてこの徹底を図っています。 また、事業における個別のリスク評価は、法務室を主体に、国、地域および業界の状況等の外部環境や、公務員等との接点の度合い（許認可、通関等、顧客等）などを考慮要素として適宜実施し、腐敗行為の発生防止に努めています。 また、上記ポリシーに基づき、公務員等及び販売先、仕入先、代理人その他フジクラグループの業務に関する全ての関係先との間における接待・贈答等について、以下のとおりとしています。
Fujikura Group’s specific guidelines for business entertainment, gifts, etc.
- Guidelines for giving business entertainment, gifts, etc.
The Group may give business entertainment, gifts, etc. only if they contribute to legitimate business purposes and the amount, frequency and content thereof are reasonable in light of societal norms so that the Group can secure the fairness and soundness of its business operations.
- guideline for Fujikura Group when Receiving Entertainment, Gifts, etc.
The Group ensures that its directors, officers and employees will apply strict self-discipline in receiving business entertainment, gifts, etc. In principle, receiving any business entertainment, gift, etc. that are not only in violation of law, but also objectively considered attributable to wrongful intent (in terms of such matters as amount, frequency, timing, recipient, content and purpose thereof) or any customary gifts or the like is prohibited.
Specifically, it is prohibited to receive an offer of the following business entertainment, gifts, etc.:- (i) Business entertainment such as drinking, dining and golf outing beyond the societal norms;
- (ii) Cash, gift vouchers and the like;
- (iii) Year-end gifts, mid-year gifts or other gifts (including those brought by a visitor); and
- (iv) Entertainment, gifts, etc. that is personally given.
Compliance with Export Control
Export control (security trade management) refers to efforts to prevent advanced cargo and technology possessed by developed countries from falling into the hands of countries of concern involved in the development or manufacturing of weapons of mass destruction, or organization of concern such as terrorists. Fujikura Group has establishment the "Fujikura Group Export Control basic policy" to ensure that the entire group works on export control (security trade management) in the international community.
Fujikura has also established an export management system in accordance with various laws and regulations establishment under international frameworks (international export control regimes). The person ultimately responsible for export control is Director, President and CEO, and Corporate Officer in charge of the Export Control Office assists Director, President and CEO. Under the guidance and supervision of Corporate Officer, the Export Control Office carries out export control-related work from a company-wide perspective. Corporate Officer in charge of each business units are responsible for export control work within their respective business units.
Furthermore, the Export Control Office holds liaison conferences three times a year, bringing together export control a person in charge from across the company to share information on improving the effectiveness of export control audits and the implementation status of export control, as well as to raise the awareness and knowledge of export control a person in charge.
Basic Policy of the Fujikura Group for Export Control
- We make it the basic policy of the Fujikura Group companies not to participate in transactions with a possibility of undermining maintenance of international peace and safety.
- We comply with the laws relating to the export control which are applicable in the country or area where the group companies each does business activities.
- In order to comply with the above-mentioned basic policy and laws, the group companies each will establish its system and rule for export control.
Compliance with Personal Data Protection
フジクラグループは、お客様をはじめ当社ステークホルダーの皆様のプライバシーを保護するという企業としての社会的責任を遂行するために、業務を通じてご提供頂いた個人情報（氏名、住所、電話番号、メールアドレス等、個人を特定できる情報）について、これを適正に取扱う義務があると考えています。このため、取扱う個人情報について、こちらのとおり基本的な方針を定めています。
加えて、フジクラは、当該方針に基づき個人情報を適正に取り扱うため、個人情報保護のための管理体制および遵守事項に関して「フジクラグループ個人情報保護規程」を定めています。同規程に基づき、業務執行取締役を個人情報保護統括責任者として任命し、全社個人情報保護責任者および各部門に部門個人情報保護責任者を設けています。また、従業員に対しては個人情報保護に関する教育等を行い、個人情報の適正な取扱いに努めています。
Compliance with Prevention of InsiderTrading
Fujikura Group has established Internal information management regulation to clarify the internal system for complying with information disclosure rules to ensure a fair and equitable market, and is working to prevent insider trading by executives and employees.
Specifically, with regard to information disclosure, we have established strict rules for information management within Fujikura Group from the creation to the disclosure of important facts. With regard to preventing insider trading, when officers and employees intend to buy or sell Fujikura 's stocks, etc., they must notify the General Manager legal matters Department in advance, and such buying or selling can only be done within a certain period of time after the notification.
Additionally, regarding insider trading regulations, we provide e-learning courses every year for Fujikura Group executives and employees.
Tax Transparency
We have established Code of Conduct based on compliance as the Fujikura Code of Conduct, and all Fujikura Group executives and Fujikura employee maintain a self-disciplined and strict attitude toward their own actions, and not only comply with laws, regulations, and international rules and their spirit, but also respect the culture and customs of the local community and always act with dignity and social common sense. Based on this basic philosophy, we strive to maintain and improve compliance in tax practice through Fujikura employee education, and we comply with the following principles in tax processing.
- We will comply with tax-related laws and other accounting-related laws and regulations of each country and region, and will always carry out appropriate tax procedures and accounting procedures.
- For transactions that are expected to have high tax risks, we will establish a system for sufficient advance review and strive to reduce tax risks.
- We will strive to prepare financial statements fairly in compliance with Companies Act and related laws and regulations, and to increase the transparency of financial information.
Participation in the United Nations Global Compact
Following a decision made by the CSR committee (Management Meeting) in July 2013, we declared our support for the United Nations Global Compact (UNGC), which is a set of universal international principles on human rights, labor, the environment, and anti-corruption advocated by the United Nations, and signed the agreement on September 3rd of the same year. At the same time, we joined the Global Compact Network Japan (GC-NJ), the Japanese network of the United Nations Global Compact (UNGC). We share with our employees the purpose and objectives of the UN Global Compact, which is to "participate in the creation of a global framework based on 10 principles, in order for each company and organization to demonstrate responsible leadership, act as good members of the global community, and realize a sustainable society."
